AI DISTRICT: PRIVACY POLICY

AI DISTRICT ENTITIES

Privacy Policy & Data Protection Terms

These Terms and Conditions are issued by AI District Entities, as defined herein.

DATA CONTROLLER

These Terms and Privacy Provisions are issued by the following entities, collectively referred to as the “AI District Entities”, “Data Controller”, “we”, “us”, or “our”:

• AI District LLC
• AI District Consulting LLC
• AI District Agentic LLC

All obligations and rights under these Terms apply jointly and severally to the AI District Entities.

Principal Address: 3372 E Gemini Ct Chandler, Arizona 85249-5555 United States

Legal Contact: legal@aidistrict.ai

DEFINITIONS

“User” means any individual who accesses, browses, participates in, or consumes any content, services, software, events, websites, webinars, newsletters, educational material, or marketing material provided by the AI District Entities.

“Customer” means any individual or entity that purchases, subscribes to, licenses, or otherwise enters into a commercial relationship with one or more AI District Entities.

“Personal Data” means any information relating to an identified or identifiable natural person under applicable privacy laws.

“User Content” means any prompts, instructions, text, files, images, videos, communications, or other material submitted through the Services.

“User Output” means any content generated by the Services or AI systems in response to User Content.

HOW WE COLLECT INFORMATION

We collect information in the following ways:

Through Our Websites

We collect information when you:

• submit forms;
• register for events;
• request information;
• subscribe to newsletters;
• purchase products or services;
• communicate with us through websites or applications.

Offline Collection

We may collect information during:

• events;
• workshops;
• sales calls;
• strategy sessions;
• meetings;
• support interactions.

Third-Party Sources

We may receive information from:

• public databases;
• marketing partners;
• CRM systems;
• social media platforms;
• analytics providers;
• advertising platforms;
• referral partners. 

INFORMATION WE PROCESS

Depending on your relationship with us, we may process:

• name;
• business name;
• email address;
• phone number;
• mailing address;
• billing information;
• subscription records;
• transaction history;
• platform usage data;
• support communications;
• AI prompts and interactions;
• User Content and User Output;
• event attendance information.

Payment card information is processed by third-party payment processors and is not stored directly on our servers.

Sensitive Data

We do not intentionally request or process sensitive personal data unless required for a lawful and disclosed business purpose.

This includes:

• racial or ethnic origin;
• political opinions;
• religious beliefs;
• biometric data;
• health data;
• sexual orientation;
• trade union membership.

If sensitive data is voluntarily submitted through User Content, the user is solely responsible for ensuring they have lawful authority to submit such information.

PURPOSES OF PROCESSING

We process personal data for the following purposes:

• providing and operating the Services;
• account management;
• billing and payment processing;
• customer support;
• security and fraud prevention;
• analytics and service optimization;
• legal compliance;
• communication regarding products and services;
• educational and operational communications;
• marketing communications where permitted by law.

We process data pursuant to lawful bases under applicable laws, including:

• contractual necessity;
• consent;
• legitimate interests;
• compliance with legal obligations.

DATA RETENTION

We retain personal data only for as long as reasonably necessary for:

• delivering Services;
• contractual performance;
• legal compliance;
• tax and accounting obligations;
• dispute resolution;
• fraud prevention;
• enforcement of legal rights.

Retention periods may vary depending on:

• the nature of the data;
• legal obligations;
• business necessity;
• applicable jurisdictional requirements.

MARKETING COMMUNICATIONS

Where permitted by applicable law, we may send:

• newsletters;
• educational content;
• product announcements;
• promotional communications;
• event invitations.

Users may unsubscribe at any time through:

• the unsubscribe link included in communications; or by contacting legal@aidistrict.ai.

Where required by applicable law, marketing communications will only be sent following valid consent.

THIRD-PARTY SERVICE PROVIDERS

We may share information with third-party providers that support our operations, including:

• CRM systems;
• cloud storage providers;
• analytics providers;
• payment processors;
• AI model providers;
• customer support tools;
• email and marketing platforms.

These providers process information subject to contractual confidentiality and data protection obligations.

We do not sell personal information.

GENERAL USER RIGHTS

Subject to applicable law, users may have rights including:

• access to personal data;
• correction of inaccurate data;
• deletion of personal data;
• restriction of processing;
• objection to processing;
• portability of personal data;
• withdrawal of consent;
• complaint to applicable supervisory authorities.

Requests may be submitted to: legal@aidistrict.ai

AUTOMATED DECISION-MAKING

To the extent applicable law provides such rights, users may request:

• human review of automated decisions;
• additional information regarding automated processing;
• contesting automated decisions.

The AI District Entities do not intentionally use solely automated decision-making processes that produce legal or similarly significant effects without appropriate safeguards.

COOKIES AND TRACKING TECHNOLOGIES

We use cookies and similar technologies for:

• authentication;
• platform functionality;
• analytics;
• personalization;
• security;
• marketing where permitted.

Users may manage cookie settings through browser controls and applicable consent mechanisms.

Where legally required, non-essential cookies will only be deployed following valid consent.

CHILDREN’S PRIVACY

The Services are not directed toward individuals under the age of eighteen (18).

We do not knowingly collect personal data from minors.

If we become aware that such information has been collected, we will take reasonable steps to delete it.

DATA BREACH NOTIFICATION

In the event of a qualifying data breach, we will provide notifications as required under applicable law, including:

• Arizona law;
• GDPR;
• applicable U.S. state privacy laws.

Notifications may include:

• nature of the breach;
• categories of affected information;
• remediation measures;
• recommended user actions.

REGIONAL SUPPLEMENT — EUROPEAN ECONOMIC AREA (EEA), UNITED KINGDOM, AND SWITZERLAND

This supplement applies solely to individuals located in the EEA, United Kingdom, or Switzerland.

Where this supplement conflicts with the main Terms or Privacy Policy, this supplement controls.

Legal Bases for Processing

We process personal data under one or more of the following legal bases:

• consent;
• contractual necessity;
• legitimate interests;
• legal obligations.

Additional GDPR Rights

Individuals may have rights to:

• restrict processing;
• object to processing;
• data portability;
• withdraw consent;
• object to direct marketing;
• request human intervention regarding automated decisions.

International Data Transfers

Data may be transferred to the United States and other jurisdictions.

Where required, transfers are protected through:

• Standard Contractual Clauses (SCCs);
• contractual safeguards;
• equivalent lawful transfer mechanisms.

Data Processing Agreement

Where AI District Entities act as a processor under GDPR Article 28, a Data Processing Agreement may be requested by contacting: legal@aidistrict.ai

Cookie Consent

For EEA and UK users, non-essential cookies will only be deployed following prior informed consent through a cookie consent mechanism.

Supervisory Authorities

Individuals may lodge complaints with their local supervisory authority.

REGIONAL SUPPLEMENT — CALIFORNIA RESIDENTS

This supplement applies solely to California residents subject to the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA).

Where this supplement conflicts with the main Terms or Privacy Policy, this supplement controls.

California Privacy Rights

California residents may have rights to:

• know what personal information is collected;
• request deletion;
• request correction;
• opt out of sale or sharing;
• receive equal service regardless of exercising rights.

The AI District Entities do not sell personal information.

Exercising Rights

Requests may be submitted to: legal@aidistrict.ai

We may verify identity before processing requests.

REGIONAL SUPPLEMENT — OTHER U.S. STATE PRIVACY LAWS

Residents of certain U.S. states may have additional privacy rights under applicable state privacy laws, including rights related to:

• access;
• deletion;
• correction;
• portability;
• targeted advertising opt-outs;
• appeal rights.

Where applicable, users may exercise such rights by contacting: legal@aidistrict.ai

AI CONTENT AND MODEL PROCESSING

User Content may be transmitted to third-party AI model providers solely for the purpose of generating User Output.

The AI District Entities do not use User Content to train proprietary AI models unless expressly disclosed and separately consented to.

Third-party AI providers are contractually required to comply with applicable confidentiality and data protection obligations.

However, the AI District Entities cannot independently guarantee the internal practices of third-party providers.

CONTACT INFORMATION

AI District Entities 3372 E Gemini Ct Chandler, Arizona 85249-5555 United States

Legal and Privacy: legal@aidistrict.ai

By using the Services, users acknowledge that they have read and understood these Terms and Privacy provisions.